Book Orders
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Book ordering accounts are set up for all Irvng ISD Librarians. We are here to help with any concerns you may have about library book orders. Email Jaci Milliron at jmilliron@irvingisd.net
All balance sheets can be found on G Suite for Education. Look for your campus name, campus number Balance Sheet. Ex: Barton ES #101 Balance Sheet.
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Ordering Procedures
Vendor accounts are created for ALL Irving ISD librarians. You can find your username and password on your school balance sheet (shared via Google Drive). Please contact Jaci Milliron, if you have trouble with the password, as she will have to change it. The acquisitions clerk must have access to the accounts. See Approved Vendor List
- Note: We are splitting orders into 2 shipments for vendors. While not required, placing book orders for 300 or less will expedite the process for receiving the books. Typically orders arrive in two shipments.
- All books placed in an order must receive a positive professional review. Orders submitted as .pdfs indicate professional review sources for each book BEFORE the order is submitted. For orders placed through vendor check-out carts, please ensure that EACH book has received a professional reviews BEFORE placing books in carts. Personal reviews or reviews by other IISD librarians are considered positive reviews. Books without professional reviews may not be selected just because they currently exist in Irving ISD holdings. Please indicate on the order when this is the case. Erica will review book orders to ensure librarians have indicated reviews in book vendor carts. Orders without reviews will be placed on hold until reviews are provided or librarian verification of age-appropriateness is indicated. See Approved Book Review Codes
- Each list should include a Do Not Exceed (DNE) amount when submitting the order to our acquisitions clerk.
- Each list must be 20% more than the DNE amount on your list. This allows the vendors to fill the orders in a timely manner and allows the vendors to reach the DNE amount when items are "not available", "out of print", or "out of stock".
- After your list is built, please email Jaci jmilliron@irvingisd.net with the vendor name and the name of the list you wish to order from that vendor. Once you have emailed Margo with this information, NO CHANGES can be made to this list, as she will request a PO for that exact list.
- Budget Tracker: Once orders are submitted, please add the same information to your Budget Tracker. The acquisitions clerk will fill in the information once orders are being delivered to your campus. This will help the librarian track orders efficiently.
- Once the PO is approved, the acquisitions clerk will input the PO and submit the order with the vendor.
- Once the order is submitted, the acquisitions clerk will update your Balance Sheet and the Balance Tracker in Google Drive. This will help you keep track of how much money you have left to spend.
- You may not share your quote with any other vendor if it has monetary values on it. Only share title and ISBN if you want another quote.
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Submitting Book Orders
- If you plan to submit an order for books for your library, campus, or department. Please click here Book Orders 2023-2024
- Do you have a spreadsheet or PDF of the order? Please upload your document to Google Drive and copy the URL to the submission form. You can also email PDFs to jmilliron@irvingisd.net
- Need help? Contact the acquisitions clerk.
- Approved Book Review Codes
