Administrative Guidelines and Procedures      (Updated 10-25-06)

Table of Contents

•  Who to Call? (Contact list with areas of responsibility)

Section I:   Selection of Professional Personnel

•  Commitment Agreement

•  Letter to Parents for Not-Highly Qualified Teacher

  • Sample Letter - English version  (MS Word)

  • Sample Letter - Spanish version (MS Word)

•  Annual Attestation of Compliance of NCLB

•  NCLB Determination Form

•  FIT Interview

Section II:   Staffing

Section III:   Evaluation of Employees

•  PDAS - Administrative Regulations

•  Appraisal Waiver Form

•  Teacher Appraisal Calendar

•  List of Approved Appraisors

•  Form - Individual Development Plan  (MS Word)

•  Form - PDAS Self Report  (MS Word)

•  Walk Through Form

•  Year End Conference Form

•  Sample Growth Plan  (MS Word)

•  Letter of Assurance6-23-08

Section IV:   Leaves and Absences

•  Request for Lengthy Leave Packet 

  • Instruction Memo 

  • Family & Medical Leave Act Summary

  • Request for Lengthy Leave

  • Certification of Health Care Provider 

•  Sick Leave Bank - Extended Local Leave Application

•  Exemplary Attendance - Exemplary Attendance Plan

•  Exemplary Attendance - Application to Sell EA Days at Retirement

Section V:   Concerns, Complaints, & Grievances

•  Level One Grievance Checklist

•  Employee Complaint Form (Level One)

•  Complaints:  Notice of Appeal (Level Two)

•  Complaints:  Notice of Appeal to the Board (Level Three)

Section VI:   Conducting Investigations Against Employees

•  Investigation Outline

•  Code of Ethics

•  Checklist for Administrative Leave

•  Sample Letter – Placing Employee on Administrative Leave  (MS Word)

•  Sample Letter – Returning from Administrative Leave  (MS Word)

•  Sample Letter – Conference Summary Memo  (MS Word)

•  Sample Letter – Conference Summary Memo with Text  (MS Word)

•  Sample Letter – Letter Recommending Termination  (MS Word)

Section VII:   Contracts, Renewal, Non-Renewal, Termination, & Resignation

•  Contract Renewal Form

•  Checklist for Contract Non-Renewal – Probationary

•  Checklist for Contract Non-Renewal – Term

•  Checklist for Contract Termination

•  Sample Letter - Sample Resignation Letter (MS Word)

•  See Section VI for Other Sample Letters Applicable

Section VIII:   Paraprofessionals & Classified Employees

•  Paraprofessional Termination Checklist

•  Letter of Assurance6-23-08

•  Classified Personnel Handbook
        - English
        - Spanish

•  Paraprofessional Handbook

Section IX:  Risk Management

         Also see Risk Management Website

Section X:   Other Personnel Issues

•  Teacher of the Month Nomination Form

•  Procedures for Teacher of the Month Presentation

•  Employee of the Month Nomination Form

•  TRS 18 Form

•  Application to Sell Unused Local Sick Leave at Retirement

Appendices

•  SubFinder Registration Instructions for Employees