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Posted:  May 22, 2009

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Substitute Teachers

Fingerprinting Frequently Asked Questions


Who is required to be fingerprinted?

SB9 requires all certified educators, substitute teachers and classroom aides to be fingerprinted for the national criminal history review by the FBI.

Irving ISD will send a list of substitute teachers to SBEC. SBEC will return the list back to IISD and notify the District as to who will need fingerprinting.


What is the cost for fingerprints?

The current cost is $52.20, which includes a criminal history review fee of $42.25 and a fingerprint capture fee of $9.95.


When will I get fingerprinted?

Irving ISD employee fingerprinting starts Sept.8, 2009.  You will have 80 days from that date to submit your fingerprints.


What identification do I need when I am fingerprinted?

You will need to bring your Texas driver’s license or Texas state issued ID. Your first and last name on your certificate must be the same as your first and last name on your identification. Middle names do not matter for this process.

If you are uncertified, you will need to bring your current Texas driver license.


If my first and last name on my certificate do not match my identification, how do I change my name on my certificate?

Log onto SBEC online for Educators at https://secure.sbec.state.tx.us/SBECOnline/default.asp

Click on the “SBEC Online for Educators” link at the top of the page.
If you already have an SBEC account, use the “login” link and log in.

If you do not, click on the “new user? Create a new account” link and create an account with a username and password and follow the instructions to review your profile and make the appropriate changes.

Help accessing your SBEC Account    (Click Here)


Can I change my name again on my certificate after fingerprinting?

Yes, you may change your name on your certificate after you have been fingerprinted.


What happens to the information that is gathered as a result of the fingerprinting?

National criminal history information on all educators will be maintained by DPS in a state database or clearinghouse.  TEA officials will review the information and then notify districts whether or not an individual is employable under the law.  Only certain authorized school district personnel will be able to view any criminal history information that turns up on employees as well as recommended applicants.


What happens if I don’t comply with the fingerprinting law?

Complying with the fingerprinting mandate is required by state law.  If you do not submit to the fingerprinting process the employee is subject to the 80 day rule meaning that if the educator misses the window assigned to IISD, your SBEC issues certificate will be placed on inactive status. Deactivation of your certificate could mean the loss of your job.

Non-certified substitutes will also be deactivated if fingerprints are not submitted during the 80 day window.


What do I do if my fingerprints are rejected?

Some fingerprints will be rejected by the FBI due to poor quality. If your fingerprints are

rejected, you will receive an email with information on the rejection and the need to reprint. You are still subject to the 80-day window and should make arrangements to be re-printed by calling IBT (L1) scheduling center at 888-467-2080 immediately to request an appointment for resubmission of fingerprints. You will not be charged for reprints due to a rejection.


How long does it take for a name change to appear on my certificate?

It takes about 24 hours for the name change to be reflected on your certificate.


I’ve been fingerprinted before, do I have to fingerprint again?

Yes, unless you were fingerprinted by another district that has already been through this

process with the state or you fingerprinted with SBEC previously. SBEC has stated that all individuals fingerprinted after January 1, 2008, will NOT have to be fingerprinted. Previous SBEC fingerprints may be acceptable; however, SBEC will notify IISD about anyone who needs to re-submit fingerprints.  You may contact the Substitute Office (after Sept. 1, 2009) to find out if you are on the list to be fingerprinted.  If you were fingerprinted for a State Licensure (i.e., real estate, nurse, etc) or Firearm process, you are still required to submit fingerprints through this process. The Texas Department of Public Safety and TEA have indicated that this background check will go through a different type of database.


I was fingerprinted when I applied for certification in a different state.  Can I use those fingerprints to satisfy the requirement?

No, because they will not meet the required DPS format.


Can I get fingerprinted at my local police station?

No, because only digital fingerprints can be accepted by DPS for this purpose.


How long does it take for the district to receive information after I have been fingerprinted?

The current estimate is 4 days.


What will happen if I don’t have my fingerprints completed in the 80-day window?

If SBEC does not receive your fingerprint results within the 80 day window, your certificate will be INACTIVATED. An inactive status means that you cannot work in any role that requires certification. Employees with inactive certificates will not be allowed to continue working.


How do I know that my personal information is safe?

The state’s clearinghouse complies with the security policy imposed by the FBI’s Criminal Justice Information Services (CJIS) division for the purpose of safeguarding data collected through background checks.  That policy sets forth information technology security requirements deemed acceptable by the federal government for the transmission, processing and storage of criminal history data.


If I move to another school district, will I have to be fingerprinted again?

Once you’ve been fingerprinted and entered into the state educator’s database, you do not have to be fingerprinted again.  If you leave your school district, the district will no longer have access to your criminal history records.


I am a substitute teacher, do I pay for my fingerprinting?

You will pay for the fingerprinting whether you are certified or not.  You will receive additional information concerning payment if you are required to submit fingerprints.


Where will substitute teachers be fingerprinted?

Substitute teachers may complete the fingerprint process at one of the L1 Identity Solutions locations.