WIN 2000:

Operators do not have to share folders in the current WIN 2000 configuration in order to share files across the net. A network (share) folder has been provided at each station for sharing within a given team's structure. Operators need only copy the chosen file into the 'Net Transfer' folder to make it accessible over their entire net. Caution should be exercised on leaving files in the Net Folder since, while in the folder, they are accessible to all divisions using that net.

Prior use - MS Windows 95, 98, 98SE:

Making Folders and Drives Shared

Overview

This topic describes how to set up shared folders and drives (for example a CD-ROM drive).

Making folders and drives shared

To specify a shared folder or drive, on a PC or laptop:

1. In the Windows 95 desktop on that PC or laptop, either:

· Double-click the My Computer icon and locate the folder or drive.

· Or use Windows Explorer to locate the folder or drive.

2. When you have located the folder or drive, right-click on it (using the right mouse button) and select Sharing. The Properties dialog box appears with the Sharing tab displayed.

3. In the Sharing tab, select Shared As.

4. Select the access type for the folder or drive. This specifies the type of access available to the PCs and laptops that are set up to access it:

· Full — The users of the network can have read and write access to the folder or drive. You can enter a password in the Password field below it on the screen, to restrict access.

· Read-only — The users of the network can have read access to the folder or drive (but cannot write to it). You can enter a password in the Password field below it on the screen, to restrict access.

· Depends on Password — The folder or drive can be accessed either in full or as read-only depending on passwords. You must specify a full password and a read-only password (both must be different) in the Password fields below it on the screen. These passwords are used by the other PCs and laptops to determine their method of access.

Examples of access settings:

· If you want users to have read and write access to the folder or drive, specify Full access and leave the password field blank.

· If you want selected users to have read access to the folder or drive (and restrict access to authorized users only), specify Read-only access and type in a password (this password is then used when setting up access for the selected users’ PCs and laptops).

NOTE: A shared folder will provide access to its contents and subfolders.

5. Click OK.

The folder or drive is now accessible.

Accessing a Shared Folder or Drive

Overview

This topic describes how to access shared folders and drives (for example a CD-ROM drive) from other PCs and laptops over a network.

Accessing a Shared Folder or Drive

To access a shared folder or drive on the network from another PC or laptop:

1. On the PC or laptop that is to access the folder or drive, double-click the Network Neighborhood icon.

2. In the Network Neighborhood window, from the View menu select Refresh.

3. Locate the folder or drive. To do this, double-click the icon for the PC or laptop that has the shared folder or drive on it.

4. Double-click on the folder or drive and enter a password if required. This is the password that was set up on the PC or laptop (that contains the shared folder or drive) when specifying the folder or drive for shared use. This PC or laptop can now access the folder or drive.

5. If the user is going to access the folder or drive frequently, it is a good idea to map it to a network drive on the user’s PC or laptop. To do this:

a) On the PC or laptop, in the Network Neighborhood window, right-click on the folder or drive and select Map Network Drive.

NOTE: Only map the network drive to the main shared folder or drive (and not one of its subfolders).

Making Folders and Drives Unshared

Overview

The topic describes how to prevent sharing of folders and drives, which is particularly important if the information in the folder is ‘sensitive’ or you do not wish someone else to use your drive.

Making folders and drives unshared

To make a shared folder or drive unshared:

1. In the Windows 95 desktop on the PC or laptop that contains the folder or drive, either:

· Double-click the My Computer icon and locate the folder or drive.

· Use Windows Explorer to locate the folder or drive.

2. When you have located the folder or drive, right-click on it (using the right mouse button) and select Sharing. The Properties dialog box appears with the Sharing tab displayed.

3. In the Sharing tab, select Not Shared.

4. Click OK.

The folder or drive is no longer accessible to other PCs and laptops.