Contract Review Procedures
Prior To Procuring Services For Your Department or Campus
NOTICE: All vendors must be selected under one of the procurement methods stipulated in Chapter 44, section 44.031 of the Texas Education Code and approved by the Purchasing Department or the Irving ISD Board of Trustees (Depending on dollar threshold – See Contract Approval Matrix) before Irving ISD can begin procuring and using their goods and/or services.
Irving ISD requires all vendors to have an approved procurement instrument (i.e., Awarded Bid/RFP, Coop Contract, Approved Interlocal Agreement, Approved Professional or Consultant Services Contract and Purchase Order, etc.) in place prior to providing goods or services. Entering into purchases and contracts verbally or without appropriate authorization is prohibited and a violation of district policy and state law.
Any vendor who delivers services or goods to Irving ISD without a proper procurement award or contract is doing so entirely at their own risk. Irving ISD does not pay for goods or services that were provided without the benefit of a properly executed procurement method and award.
Internal departments/campuses should submit your contract review and approval request directly to the Purchasing Department per the directions below. No contracts documents should be signed until review and approval:
- Determine appropriate procurement method (All contracts MUST have a Method of Compliance or appropriate procurement method) – Contact Purchasing Department for assistance.
- Prepare Contract documents and Contract Review Form. Forms found on Purchasing website under “Forms.” Be sure to obtain and submit ALL vendor contract forms, pricing quotes, scope or statement of work, attachments and exhibits, where applicable.
- Complete and Utilize Service Provider Agreement as contract document where on-site services are being performed.
- Complete and submit Contract Review Form and Contract documents to the Purchasing Department. Contact Purchasing at 972-600-5440 if assistance is needed.