On the Job Injury/Illness Reporting Procedures

  • 1. Employee First Report of Injury

    ALL on-the-job injuries/illnesses MUST be reported to your designated supervisor immediately – even if you don’t think you will need medical treatment or need to be off work.  PLEASE NOTE:  The employee is responsible for completing the First Report of Injury, obtaining the supervisor's signature,  and submitting it to the Risk Manangement Department.

    Along with your Supervisor, complete an Employee First Report of Injury/Illness form.  The form must be signed by you and your supervisor.  Fax or email the form to

    Email: safety@irvingisd.net

    FAX: 469-646-4320

    NOTE: If medical assistance is immediately required, please proceed accordingly and notify the Risk Management Department by phone at 972-600-5418 or 972-600-5240 to provide the employee name, the injury as best known, and to what medical facility they are being taken to. Please leave a message if no one answers the phone.

    2. Seeking Treatment Under Workers' Compensation

    Please make sure your doctor is aware that you are being treated under Workers’ Compensation when you make your appointment – you may treat with any doctor of your choice. HOWEVER, doctors may choose not to treat their patients for injuries under Workers’ Compensation. If your doctor will not treat you under Workers’ Compensation, you will need to select a doctor who will. Physicians who will treat injuries under Workers' Compensation are listed in the “Workers' Compensation Medical Providers” document below.

    3. What do Supervisors report?

    An “Employee First Report of Injury/Illness” form is to be completed by the employee.  The supervisor's signature affirms the employee’s account of the incident is factual. The report should be submitted to the Risk Management Department, and also called in if it’s an emergency situation.

    The Supervisor will investigate all incidents requiring medical attention or that result in lost time, at the direction of the Director of Risk Management (DRM), using the “Accident Investigation Report” form. This form is also needed when an employee’s account of an injury/illness raises significant questions in the mind of the Supervisor.  Such concerns need to be brought to the attention of the DRM as soon as they become known.

    4. Transitional Duty Work Program

    The Irving Independent School District is committed to providing a safe workplace for all employees. Preventing work-related injuries is our primary goal.

    The District’s philosophy in offering transitional duty for employees injured on the job is twofold. First, the District recognizes the valuable contribution that every employee makes to the educational experience of our students, and second, that employees heal more quickly when they can return to work whenever possible, and be among their peers. The District believes that a transitional duty work program is part of the “therapy” of healing from an injury.

    Our transitional duty work program provides an opportunity for an employee who is injured on the job to return to work as they progress through their recovery process towards being able to return back to full work duty. The District will make every reasonable effort to provide suitable transitional duties. This may include modified portions of an injured employee’s regular job or, if available, providing temporary alternative work depending on the employee’s physical abilities. All transitional duty will be for a limited time depending on the treating physician’s estimate of progress toward returning an employee back to full duty. This process will be monitored by the Risk Manager.

    Only work that is considered productive and meaningful to the business shall be utilized in a transitional duty work program. Injured employees who are participating in transitional duty are expected to provide physician feedback to the Risk Management Department indicating their degree of progress toward a full duty release without any restrictions. Any permanent restrictions will be dealt with accordingly.

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