How to do Business with the Irivng ISD

How to Participate in the Procurement Process and submit pricing for goods and services needed by the Irving ISD:


Irving ISD uses the following procurement methods based on dollar thresholds established by board policy, Education Code 44.031(a)(b) as follows:


Informal Quote: Used to obtain a single price quote for non federal fund purchases under $10,000.

Used to obtain a single price quote for Federal Fund purchases under $3,500.


Formal Quotes: Used to obtain written price quotes for non federal fund purchases estimated to cost between $10,000 and $49,999 including single purchases or in the aggregate for a 12 month period.

Used to obtain a single price quotes for Federal Funds purchases under $10,000.


Sealed Bids, RFPs:  Required for new purchases over $50,000.


Request for Co-op Contract Quote: Used to obtain price quotes for purchases as determined to be the best value for the District. The district participates in several cooperatives such as EPCNT and the following (link to list of Cooperatives).


Sealed Proposals: Used for most services and other purchases that require an evaluation when factors such as vendor qualifications, methodology, quality of service, and other non-monetary factors are considered, in addition to cost, to determine "Best Value."


Construction Procurement: Per Texas Government Code 2269.


Contract for Certain Professional Services: Per Texas Government Code 2254. Click here to view Irving ISD minimum Contract Terms and Conditions. Purchases for Products and Services that are on existing district awarded contracts and agreements do not require these processes. 


Method of Compliance (MOC) - An internal term used by the Irving ISD Purchasing Department to describe the legal purchasing method. The purchasing department requires the "Method of Compliance" and contract number is on all quotes received from vendors.



IMPORTANT NOTICE:  Contract Signature Authorization


Only the following administrators from Irving ISD are authorized to sign contracts or otherwise obligate funds for purchases on behalf of the district:


Magda Herndandez - Superintendent of Schools

Dr. Juan Carlos Martinez - Deputy Superintendent

Dr. Jackie Gorena - Chief Learning Officer

Dr. Andre Smith - Chief of Schools

Gary Micinski - Chief Financial Officer 

Alvin McQuarters - Chief of Technology & Innovation

David Bunger - Chief Legal Counsel

Jerome Pilgrim - Director of Purchasing (Purchase Orders)


No other district employee is authorized to sign contracts or otherwise obligate funds on the district's behalf. Any contract, purchase order or other document signed by anyone not listed above will not be considered binding and legal in any manner.


Campuses and other departments are not separate legal entities and therefore not able to enter contractual arrangements separate from the district as a whole.